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Warehouse Management with GS1 Standards

Enhance Accuracy. Boost Efficiency. Gain Full Visibility.

Efficient warehouse operations are critical to the success of any supply chain. GS1 Kenya enables organizations to streamline and optimize warehouse processes by applying globally recognized GS1 standards bringing structure, automation, and transparency to every movement within your warehouse. With GS1, your warehouse is no longer just a storage space it becomes a strategic, data-driven hub of operational excellence.

How GS1 Standards Optimize Warehouse Operations

GS1 standards provide a common language of identification, labeling, and data sharing, ensuring accuracy, speed, and consistency across all warehouse activities. Here is how:

1. Receiving & Inbound Logistics

Challenge: Manual data entry, misidentified goods, delayed updates.
With GS1:
Use GS1 barcodes and SSCC (Serial Shipping Container Codes) to instantly identify inbound pallets or cartons.
Scan once and automatically capture product details (GTIN), batch/lot numbers, expiry dates, and supplier information.
Validate deliveries in real time and reduce check-in times significantly.
Result: Faster, error-free receiving and real-time inventory updates.

2. Storage & Put-Away

Challenge: Misplaced inventory, inefficient space use, and poor traceability.
With GS1:
Assign location identifiers (using GLNs or custom barcodes) for precise bin/shelf tracking.
Match items to exact storage locations using handheld or automated scanning systems.
Maintain proper FIFO/FEFO practices using standardized data like expiry and lot numbers.
Result: Smarter space utilization and improved traceability of all stock.

3. Inventory Management

Challenge: Stock inaccuracies, overstocking or stock outs, lack of visibility.
With GS1:
Identify each item or case uniquely using GTINs or serialized identifiers.
Enable real-time stock visibility through automated scans and WMS integration.
Reduce cycle count times and audit preparation using standardized data.
Result: Live, accurate inventory with fewer discrepancies and improved forecasting.

4. Picking & Packing

Challenge: Picking errors, order delays, and inefficiencies.
With GS1:
Use barcode scanning to guide picking (based on product, location, or order type).
Reduce human error with clear product identification via GTIN, batch, or serial number.
Validate items during packing using GS1-encoded data.
Result: Faster order fulfillment, greater accuracy, and reduced returns.

5. Shipping & Outbound Logistics

Challenge: Manual dispatching, tracking issues, incorrect deliveries.
With GS1:
Apply SSCC labels on outbound units for global shipment identification.
Ensure traceability by linking shipment data to each logistic unit.
Automate documentation and integrate with carriers for smooth dispatch.
Result: Quicker dispatch, verifiable shipments, and enhanced customer satisfaction.

Key Benefits of GS1 Standards in Warehousing

Operational Efficiency

Automate tasks and reduce labor-intensive processes.

Inventory Accuracy

Minimize stock errors and enhance visibility.

Traceability & Compliance

Track products from entry to exit and support audits.

Speed to Market

Accelerate warehouse cycles and improve service levels.

System Integration

Connect seamlessly with ERP, WMS, and supply chain platforms.

Who Can Benefit?

Manufacturers: Track raw materials and finished goods more precisely.
Distributors: Streamline warehouse operations across multiple locations.
Retailers: Ensure product availability and accurate order fulfillment.
Logistics Providers: Provide traceable, value-added services to clients.

Unlock the Power of Smart Warehousing with GS1 Kenya

Let GS1 Kenya help you build a future-ready warehouse one that is faster, smarter, and traceable. By embedding GS1 standards into your warehouse processes, you reduce costs, improve productivity, and gain total control over your operations.

Get in touch with our team today

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