Membership Benefits

What does membership entail?

As a member driven organization, GS1 Kenya requires one to join as a member before they are allocated and licensed to use a company prefix which acts as a building block of GS1 Standards.

As a GS1 Kenya member, you will have access to a wide range of tools, expertise, and support to help you as your business grows.

GS1 Kenya License Terms And Conditions

1. 1. GRANT OF LICENSE

GS1 Kenya (hereon known as GS1) grants you a non-exclusive non-transferable License to use the GS1 numbers and Bar codes in connection with the supply and sale of Your Products.

2. 2. TERM

The License and these terms and conditions come into effect for You on the date on which GS1 notifies You of its acceptance of Your Registration Form and continues until terminated as provided in clause 11.

3. 3. FEES
• 3.1. You must pay the License Fee to GS1 annually within 30 days of the date of GS1's invoice.
• 3.2. GS1 may, from time to time, increase the License Fee as per the Membership Charter by giving you at least 30 day's written notice.
• 3.3. Where products bearing GS1 Numbers issued to you are already in the marketplace at the time the License is terminated, notwithstanding such termination you will remain liable for a fee equivalent to the then current License Fee for the period that you will continue to distribute those Products.
• 3.4. You must pay an administration fee for any overdue amount calculated at the rate of 10% per annum.
4. 4. DATA PROVIDER AGREEMENTS
• Each Member Organization shall ensure that its agreement with Data Providers contain, at minimum, provisions addressing the following:
• a) Agreement to share Data: Data provider has agreed to sharing the data with third parties through a service made available globally by GO and MOs. Such agreement may be express or implied (sharing the data with the global service in the default setting) provided it is unambiguous and valid under local law. MOs must ensure that the Data Provider understands that some data (e.g. web links) will be accessible to and potentially used by consumers.
• b) Data provider Warranties: Data Provider Warrants that the Data:
  • • Originates from, is authorized or approved (validated) by the Data Provider;
  • • Does not violate any third-party rights including privacy rights, copyrights, trademarks, patents or other intellectual property rights of any third party or violates any applicable laws or regulations; and
  • • Does not contain any virus, Trojans, worms, logic bombs or any other materials which are malicious or technologically harmful
• c) Responsibility for Data Quality: All data submitted to the GS1 registry platform will be validated against and must comply with the GS1 approved data validation rules. MO agreement shall ensure that data provider is liable for the quality of Data. If MO offers a data quality service or modifies the data, MO shall hold GO and other MOs harmless from any damage resulting from such service.
• d) Effects of Termination: Notwithstanding the termination of any agreements between MO and Data Provider and subject to any rules on data retention, MO and GO shall continue to keep the data for internal purposes and shall have the right to make third parties aware of the expiry of the rights of data provider in the GS1 Identification key, if applicable.
• e) Remedial Action: MO may take appropriate remedial action if the data is found to cause harm to it or to third parties (including by temporarily suspending or definitely blocking the Data from its local service and the GS1 Registry Platform)
• f) Limitations of Liability: Data Provider is responsible for the Data. MO, GO and any other MOs shall not be held liable towards the Data provider for any consequences, liability or damages arising out of or resulting from the use of the data by a third party.
• g) Indemnity: Data provider shall indemnify MO, GO and other MOs from and against claims, actions, liabilities brought by any third party which arise out of, relate to or result from any breach of Data Provider of the terms of its agreement with MO.
• h) Designees: If the Data provider is authorized to provide Data on behalf of another entity (e.g. a distributor or importer authorized by a brand owner to allocate a GTIN to a product), MO agreement shall ensure that such designee is able to demonstrate its authority to do so.
5. 5. VAT AND OTHER TAXES
• 5.1. All amounts payable under this License are inclusive of VAT.
• 5.2. GS1 will issue a tax invoice to you for the License Fee.
• 5.3. You must pay all the taxes imposed in Kenya in respect to Kenyan laws.
• 5.4. All members exempted from tax obligation must share with GS1 their letter of exemption.
6. 6. YOUR CONDUCT
• You must:
• a. not at any time during the term of the License or after its termination, do or omit to do anything whereby GS1's goodwill, trade or business may be prejudicially affected or brought into disrepute.
• b. Comply with the technical standards set out in the GS1 manuals/guidelines and such other directions as GS1 may give from time to time.
7. 7. USE OF GS1 NUMBERS, BAR CODES AND OTHER INTELLECTUAL PROPERTY
• You:
• a. may use only the GS1 Numbers issued to you by GS1;
• b. must not use any numbers issued by GS1 to any other person;
• c. must not use any numbers that copy the GS1 numbering system
• d. must only use the GS1 numbers issued to you in connection with the manufacture, sale and identification of your Products;
• e. must not alter the GS1 Numbers licensed to you in any way;
• f. recognize GS1's title to the GS1 Numbers and related intellectual property and must not at any time do or allow to be done any act or thing which may in any way impair GS1's rights in regard to GS1 Numbers or related intellectual property
• g. must not permit anyone else to use or display the GS1 Numbers issued to you;
• h. Must ensure that the products bear all proprietary notices that GS1 may require from time to time.
8. 8. USE OF TRADE MARKS FOR MARKETING / PROMOTION

With GS1's prior written consent, you may use the GS1 Trade Marks for marketing and promotion of the products. You must ensure that the Trade Marks are reproduced only in accordance with the manner, form and other guidelines specified to you by GS1 from time to time.

9. 9. INDEMNITY
• 9.1 a. You agree to indemnify GS1 against all claims, suits, losses, damages or costs suffered or incurred by GS1 as a result of your conduct, Your use of the GS1 Numbers stipulated or;
• b. You commit a breach of Your obligations under these terms and conditions;
• c. You are declared bankrupt, go into liquidation, have a receiver or other controller appointed, or (being a company) are wound up otherwise than for the purpose of a reconstruction; or
• d. GS1 ceases to hold the necessary License rights to issue GS1 Numbers in Kenya.
• 9.2 Either GS1 or You may terminate this License in any other circumstances by giving six months written notice to the other party.
• 9.3 Termination of this License does not relieve either GS1 or You from liability arising from any prior breach of the terms of the License
10. 10. TERMINATION
• GS1 may terminate the License immediately by giving notice if:
• 10.1 You commit a breach of Your obligations under these terms and conditions;
• 10.2 You are declared bankrupt, go into liquidation, have a receiver or other controller appointed, or (being a company) are wound up otherwise than for the purpose of a reconstruction; or
• 10.3 GS1 ceases to hold the necessary License rights to issue GS1 Numbers in Kenya.
• 10.4 Either GS1 or You may terminate this License in any other circumstances by giving six months written notice to the other party.
• 10.5 Termination of this License does not relieve either GS1 or You from liability arising from any prior breach of the terms of the License and any breach of these terms and conditions by you (except to the extent caused by GS1's negligence or willful misconduct).
11. 11. LIMITATION OF LIABILITY
• 11.1. To the maximum extent permitted by law: all terms, conditions and warranties which would otherwise be implied into contract are excluded; and where any implied term may not be excluded, GS1 limits the liability for breach of that term to the resupply or payment of the cost of resupply of the relevant services.
• 11.2. To the full extent permitted by law, GS1 excludes all liability (whether arising in negligence, breach of contract or breach of any law) in connection with this license for any indirect or consequential loss or damage, including lost profits and revenue.
• 11.3. To the full extent permitted by law, GS1's total liability to you for loss or damage of any kind arising out of this License which is not excluded by clause 9.2 is limited, for any and all claims, to the total License Fees paid during the 12 month period prior to the relevant liability accruing.
12. 12. PRIVACY AND CONFIDENTIALITY
• 12.1. You must always keep confidential and secure, and not use or disclose any information of GS1's that is identified as or would reasonably be expected to be, proprietary, confidential or commercially sensitive except as permitted by this License. You must only disclose that information:
• a. to the extent necessary to perform Your obligations under the License and on a "need-to-know" basis only;
• b. if GS1 authorizes it in writing; or
• c. As required by law.
• 12.2 You fail to pay the License Fee by due date stipulated or;
• 12.3 You commit a breach of Your obligations
• a. if sent by facsimile, notices and other communications are taken to be received at the time shown in the facsimile transmission report at the time that the whole facsimile was sent.
• b. Notices for You will be sent to the address specified on Your Registration Form (or such other address as you may notify GS1 of from time to time). Notices for GS1 must be sent to the Chief Executive Officer of GS1 at GS1's address as notified to you from time to time.
13. 13. License to Use GS1 Keys
• A member receives an exclusive, non-transferable license to use GS1 keys under the following conditions:
• 13.1 GS1 Company Prefixes and GS1 keys are unique identifiers and are for the exclusive use of the company or person to whom they are assigned.
• 13.2 GS1 Company Prefixes and GS1 keys cannot be transferred, sold, leased, sublicensed, or subdivided to third parties without prior written consent from the GS1 Member Organization (MO) and must comply with GS1 standards and guidelines.
• 13.3 GS1 keys may only be used in connection with the manufacture, sale, and identification of trade items or products, in accordance with GS1 standards, to ensure the continued functionality of the GS1 system and to promote efficient and cost-effective interactions between trading partners.
• 13.4 Members must inform the GS1 Member Organization in cases of mergers, acquisitions, divestments, company splits, or other corporate transactions so that licenses can be reassigned appropriately where necessary.
14. 14. Prohibited Activities
• A member is prohibited from:
• 14.1 Selling or transferring any GS1 key to another user unless expressly approved by the GS1 Member Organization in accordance with its rules.
• 14.2 Altering or using GS1 keys in any way that is inconsistent with GS1 standards.
• 14.3 Reusing GTINs, even if the original products have become obsolete
• 14.4 Challenging the ownership of GS1 keys by the GS1 Member Organization
15. 15. GENERAL PROVISIONS
• 15.1. This License and Registration Form constitute the entire agreement of the parties about its subject matter and supersedes all previous agreements, understanding and negotiations on that subject matter.
• 15.2. This License is governed by the laws in force in Kenya. Each party submits to the non-exclusive jurisdiction of the courts of Kenya.
• 15.3. A provision of this License or a right created under it may not be waived except in writing, signed by the party giving the waiver.
• 15.4. GS1 may vary these terms and conditions at any time by written notice to you. Any such variations notified by GS1 takes effect immediately (unless a later date is specified in the notice).
• 15.5. You must not assign, transfer or sublicense your rights or obligations under this License.
16. 16. CONSEQUENCES OF TERMINATION
• 12.1. On termination of this License, Your rights under this License terminate and you must:
• a. immediately cease applying the GS1 Numbers and Bar codes to any of Your Products manufactured or sold by You after the termination date; and
• b. within 7 days, pay to GS1 all amounts due to GS1 under this License at the termination date
• 12.2. You are not entitled to any rebate or refund of the License Fee or any other fees or charges paid under the license, unless this License expressly states otherwise.
• 12.3. The termination or expiry of this License does not affect those provisions which by their nature survive termination, including clause 8, 9 and 10.
17. 17. NOTICES
• 17.1. All notices and other communications in connection with this License:
• a. must be in writing; and
• b. take effect from the time they are received unless a later time is specified.
• 17.2. If sent by registered post, notices and other communications are taken to be received the day after posting (or seven days after posting if sent to or from a place outside Kenya).
• 17.3. if sent by facsimile, notices and other communications are taken to be received at the time shown in the facsimile transmission report at the time that the whole facsimile was sent.
• 17.4. Notices for You will be sent to the address specified on Your Registration Form (or such other address as you may notify GS1 of from time to time). Notices for GS1 must be sent to the Chief Executive Officer of GS1 at GS1's address as notified to you from time to time
18. 18. GS1 is a subscribing member of the Credit Reference Bureau Ltd (CRB) and by Your application for membership of GS1
• You agree that GS1 will:
• a. Obtain from time to time status reports from CRB.
• b. Report any instances to CRB of cheques dishonored, breaches or other defaults relating to the terms and conditions of membership including the License agreement.
• c. Report to CRB and retailers generally all cancellations of membership and bar codes allocated to You.
19. 19. DEFINITIONS

These meanings apply to this License unless the contrary intention appears:

• "GS1" means GS1 Kenya, P.O Box 3243 - 00200, Nairobi, Kenya, a Company limited by guarantee.
• "GS1 Numbers" means GS1.UCC System identification numbers that are issued to You by GS1 in accordance with the License.
• "Barcodes" means GS1.UCC System data carriers designed to carry the GS1 Numbers and other attribute information.
• "VAT" means Value Added Tax as imposed by the Kenya Revenue Authority.
• "License" means the License granted by GS1 to you to use the GS1 Numbers.
• "License fee" means the fee payable annually by You to GS1 specified in the Registration Form (as varied from time to time according to clause 3.2.).
• "Products" means the goods or services manufactured distributed and/or sold by you.
• "Registration Form" means the GS1 registration form whereby persons apply to become subscribers to GS1 and for the issue of GS1 Numbers.
• "Trade Marks" means the trademarks associated with GS1 and or the GS1 numbering system
• "You" means the person, Company, corporation or other legal entity that has signed the Registration Form applying for membership of GS1 and the issue of GS1 Numbers. "Your" has a corresponding meaning.
• Annexure 3. Scale of License fees, Other Costs/Fees, Annual Subscriptions:
• Part 1: Sets out the scale of the entrance (License) and registration fee payable when you join. Thereafter you are only required to pay the subscription on an annual basis on the 1st Month of each year - January. To enable us to establish the rate of the Annual Subscription payable by you please ask your Auditors to complete the attached statement and send it to us.
• Part 2: Sets out the costs/fees charged by us where you ask us to carry out Projects & Consultancies on Your behalf.
• Part 3: Sets out the costs/Fees charged by us where you ask us to carry out bar code verification on your behalf.
• Part 4: Sets out the costs/Fees charged by us where you ask us to carry out training on your behalf in respect to your staff
20. Notes:
• 1. We will only issue your certificate of membership of GS1 Kenya and the bar codes you require once you have paid your entrance (registration) fee, Annual subscription and sent us the statement by Your Auditors.
• 2. We reserve to ourselves the right in our sole and absolute discretion to ask You from time to time to submit a fresh statement from Your Auditors as to Your annual turnover for the purposes of confirmation of the rate of Annual Subscription payable by You. If your reported turnover has increased placing you in a higher scale, then the increased subscription will come into effect on the next renewal date.
• 3. All subscriptions are payable within 30 (thirty) days of the date of issue on the renewal (invoice).
21. NOTICE
Failure to pay may lead to us cancelling your membership and withdrawing your allocated bar codes.

Member Support

• Member support team accessible through Email and Telephone.
• Our advisory team provides guidance on matters including barcode quality as well as implementations issues

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Tools & Resources to get you started

• Case studies on success stories.
• Industry specific trainings and workshops
• Industry specific guidelines and education materials

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What's in it for your organization?

• Adopt global potential by using standards acceptable anywhere in the world.
• Enhance supply chain processes and performance.
• Leverage the use of innovative supply chain solutions.